Business Assistant

Hello everyone!
This is The Loudest Agency. We are currently looking for a Business Assistant to support our founder. We need a "Swiss Army knife" person who will ensure the efficient functioning of departments and track key performance indicators, thereby contributing to the achievement of the company's strategic goals.

Responsibilities

• Creating regulations, checklists, standards, tables, presentations, and reports for the company's business processes.
• Attending all meetings together with the founder.
• Documenting meetings and digitizing recordings of online conferences.
• Selecting necessary contractors and suppliers for the company's business tasks and overseeing their work.

Supervising teams and monitoring departmental discipline.

• Reviewing and accepting projects from employees, maintaining full communication with them at all stages of production.
• Maintaining reporting and analyzing team performance, identifying strengths and weaknesses, and proposing improvement options.
• Tracking key performance indicators.
• Planning, organizing, forming, and controlling the efficient functioning within departments.
• Performing various tasks assigned by the founder.
• Editing and reviewing project documentation.
• Controlling document management and ensuring its compliance (contracts, agreements, etc.).

Requirements

Mandatory:

• English language - upper intermediate level and above - fluent spoken and written proficiency.
• Higher education in Business Administration.
• At least 3 years of experience in marketing, advertising, or the film industry.
• Ability to supervise teams and contractors.
• Skills in maintaining reporting and analyzing activities.
• Understanding of video production processes.
• Project management and production skills.
• Experience in event organization.
• Systematic thinking.
• High emotional intelligence.
• Proactive approach to work.

Desirable:

• Competence in editing and reviewing documentation, as well as ensuring legal and economic compliance of contracts with company interests.

Tech Skills

Mandatory:

• Google/Yandex Calendar, Drive, Sheets.
• PowerPoint.
• Excel.

Desirable:

• Canva (or other graphic design software).
• Adobe Premiere/Final Cut.

We offer:

• Remote work.
• Company-sponsored training.
• Paid vacation/sick leave.
• Working in a great team of professionals and creative people.

It's very important to understand that the Business Assistant is the second most important person in the company. They report directly to the founder.
If you feel like this is a perfect match, send your resume! Don't forget to include a cover letter so we can get to know each other better