Ассистент финансового отдела

Execute administrative and finance related tasks, assist the Finance and Accountancy Manager in various finance tasks following internal MSF standard and procedures.

Accountabilities:

• Collect all bills, invoices and other running costs documents; ensure that they are properly authorized before processing payments by Accountant.
• Record all cash and bank transactions in MSF accounting software (Unifield) for the journals under her/his responsibility, ensure correct coding of all entries.
• File all accounting documents and their annexes, prepare documents for HQ, organise the scanning of documents and archiving mission financial documents.
• Share all necessary financial information with the projects.
• Assist the FinCo in month closing process for the journals under her/his responsibility.
• Maintain contract register for the projects in Russia. Assist in preparation of rental contracts for the projects (keep control all payments are made on time (rent, utilities), follow up on end dates and notify the FAM).
• Maintain register of mission partnership agreements, responsible for checking the reports from partners including supporting documents, make entries of partners’ expenses in MSF software.
• Support in liaising with banks for any issues that may arise.
• Assist in preparation of bookkeeping documentation in compliance with Russian tax authorities, mainly write-offs and donation acts, inventories, etc.
• Visit the projects if assistance with finance issues is required.

Requirements:

• Desirable finance, business or administration related diploma.
• Essential previous working experience of at least two years in relevant jobs.
• Desirable experience in MSF or other NGOs.
• Essential: fluency in both spoken and written Russian and English (not less than intermediate).
• Essential computer literacy (word, excel, internet).

Conditions:

• Labour contract according to labour legislation
• 5 weeks (25 working days) of paid annual leave
• Voluntary medical insurance upon probation period
• Readiness for business trips if necessary