Project Assistant (G5)

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Organizational Context and Scope:

Under the overall supervision of the Chief of Mission in IOM Moscow and under the direct supervision of the Senior Project Assistant, the successful candidate will provide his/her support to the Unit and will be responsible and accountable for the following functions.

Responsibilities and Accountabilities

- Assist in the implementation and monitoring of project activities.

- Monitor budget; verify availability of funds; obtain necessary approval and update budget related information; prepare proof of payment documents within the relevant individual cases.

- Retrieve, compile, summarize, analyse, and present information/data on specific project topics.

- Draft correspondence on project issues; prepare and update reports, monitoring reviews, briefing notes, graphics, statistical tables, presentation and other forms of documentation.

- Liaise with AVRR staff in IOM partner missions in course of pre-departure, return and post-arrival reintegration phases, keeping them updated on the reintegration progress on individual cases.

- Respond to complex information requests and inquiries; set up and maintain electronic data records and files/records; assist in organizing meetings, workshops and training sessions.

- Travel on duty.

- Provide guidance/training to new/junior staff.

- Perform other related duties as assigned.

Required Qualifications and Experience

Education

• School diploma with five years of relevant experience; or,
• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

SKILLS

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.

Languages

Required

Fluency in English and Russian (oral and written).

Desirable

Knowledge of other languages is an asset

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – Behavioural indicators – Level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

The VN is open to candidates residing in the country of the duty station or from a location in a neighbouring country which is within commuting distance of the duty station. Candidates applying from another location outside commuting distance will be considered locally recruited and will not be eligible for allowances or benefits available to eligible internationally recruited staff.

In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting and outside commuting distance, and work permit, as applicable.

How to apply: Interested candidates are invited to submit their application and completed Personal History Form via mowrecruitment«at»iom.int, by 08 August 2024 at the latest, referring to this advertisement. Only shortlisted candidates will be contacted.

Posting period: From 25 July 2024 to 08 August 2024