Помощник в юридическую службу с функциями секретаря офиса

KEY RESPONSIBILITIES

· Monitoring office supplies and maintaining a friendly yet professional environment for all members of staff and visitors to the office,

· Answering incoming calls and welcoming guests to the office,

· Liaising with IT support and phone line providers on all technical issues and maintaining an up to date contact list,

· Assisting with mailshots and printing of outgoing communication, and building strong client and supplier relationships by

· Assisting the overall team with ad-hoc requirements such as sourcing venues, organizing print runs and preparation for internal and external meetings,

· Organinsing internal social events,

· Obtaining quotes from maintenance contractors, overseeing works carried out for all office related repairs and maintaining communication with the property management company with maintenance, keys, alarms systems, etc,

· Keeping the whole office on track and working,

· Supporting the HR and the Legal department with staff holiday file and legal files, scheduling performance and pay reviews and management of new starter desks, organizing work experience timetables

· Providing PA support to senior staff i.e; booking travel, diary management expenses,

· 2+ years of experience in similar position

· Confident in working accurately to deadlines

· Good planning and organization skills

· Must have a confident telephone manner

· Must have excellent PC skills

· Be able to work as part of a team and also be able to use own initiative

· Must be confident to be able undertake all Administration duties

· Must be flexible to undertake any other reasonable duties as requested

· FLUENT English is a must

Successful candidate MUST present his/her CV on English