A new type of university in Russia, established in 2011 in collaboration with MIT with the vision of being a world-leading institute of science and technology. From the zero stage, Skoltech has rapidly advanced along the way towards a top-100 young university recognized globally by Nature Index.

Responsibilities:

Provides administrative support to the immediate supervisor and team in the day-to-day activities: ensures business diary commitments, papers and travel arrangements are managed effectively and regularly follow-up; coordinate and manage calendar, meetings and appointments; handle telephone calls and track e-mails and correspondence.
Provides support for in-house business meetings organization (including conferences, forums, workshops, etc.) coordinating related correspondence; participates in the preparation of presentations/handouts, other required administrative support in accordance with the agenda of the meeting.
Provides support for filling and handing over the appropriate forms, reports and memos.
Ensures that all requests have been properly recorded in ERP system; monitors and tracks the approval process and react in case of troubleshooting.
Coordinates preparation of business trip expense reports: collecting invoices and receipts if necessary, ensures that the report has been processed by the Finance Department.
Participates in providing administrative support in projects of the Department;
Participates in development of presentations and other materials related to projects of the Department.
Keeps timesheets for the corresponding structural subdivisions and the corresponding employees.

Requirements:

Higher education.
Minimum 3 years of experience as a Personal/Executive/Business assistant. Previous experience in an international environment is a plus.
Basics for planning and budgeting.
Exceptional organizational and time management skills.
Fluent English.

Conditions:

Medical and life insurance (including dental, travel and accident insurance).
Flexible start of the working day (as agreed with the manager).
Social support system (including corporate psychologist consultations).
Good transport accessibility (10 min. to metro stations Skolkovo, every 5-10 minutes transport from the metro stations Slavyansky Boulevard, Troparevo, Kutuzovskaya, Molodezhnaya and Solnechnaya).

Team Assistant