Personal Assistant to CEO

About Us:

We are a leading organization specializing in creating unforgettable spiritual retreats, catering to a discerning clientele seeking unique and exclusive experiences. Our retreats focus on retreat journeys mainly in Ibiza, Bali, and Dubai.

Website: https://your-experiment.com/

Role Overview:

The PA will play a pivotal role in ensuring the seamless execution of our luxury retreats. This position requires a highly reliable individual with exceptional organizational skills, a positive attitude, and the ability to manage multiple tasks efficiently. The ideal candidate will have experience in coordinating travel and events and possess excellent communication and interpersonal skills.

Key Responsibilities:

• Book and manage locations for retreats in Ibiza, Bali, Dubai and other regions.
• Organize and coordinate all specialists and personnel involved in the retreats.
• Address and resolve issues that arise during events.
• Prepare and pitch project presentations to suppliers, specialists, and other stakeholders.
• Explore new locations and opportunities for future retreats.
• Track and manage project spending, implementing it into a comprehensive business plan.
• Control transactions and oversee the money flow for each project.
• Welcome and engage with new customers, converting sales conversations into bookings.
• Manage the project SMM incl. content plan fulfillment and regular posting.
• Ensure a high level of customer satisfaction and seamless experience.
• Work proactively to help structure the founder's day, set targets, and prioritize tasks.
• Around 20-30% personal tasks.

Qualifications:

• At least one year of experience as an assistant or project manager.

• Advanced English proficiency with excellent spoken communication skills.

• Strong organizational and multitasking abilities.

• Experience in budgeting and financial processes.

• Any experience in international management, tourism, or organizing travel events is highly desirable.

Soft skills:

• A perfectionist with a structured mindset and proactive approach and positive attitude.
• You work proactively and can describe yourself as a good problem-solver.
• You are ready for min 8 hours per day work and full availability during work hours, providing reliable and efficient support to CEO.

Application process:

• If your experience and motivation align with our needs, we will provide a small test case that should take no more than 2 hours to complete.
• Upon successful completion of the task, you will be invited to a video interview with the CEO.
• If both parties agree to proceed, you will be offered a paid trial period of 1-2 weeks with part-time hours, after which a full-time position may be offered.

What we offer:

• Stable income, with possibility of success bonuses.
• Remote work with flexible work schedule.
• Friendly international team that values open-mindedness and welcomes your ideas.
• Opportunities to work on unique and exclusive spiritual retreats / in later stage probably will include trips to events in stunning locations such as Ibiza, Bali, and Dubai.
• A supportive environment that encourages growth and self-development.
• Possibles of professional growth within the project.

If you are a proactive and motivated individual with a passion for organizing things and a desire to grow, we invite you to apply for this exciting role.