Administrative manager with functions of Office-manager

• organization of office work: keeping the record of office expenditure, ensuring office supplies and resources are restocked, ensuring the cleaning service and management of the coffee-lady.
• assistance with business travel – interaction with travel agency.
• being the point of contact for suppliers and the external service providers (internet provider, electricity & etc ).
• communication and administrative relation with the landlord.
• Finance: support with primary documentation workflow and advance reports.
• HR: keeping vacation orders, labor safety, medical insurance, employee well-being, social responsibility projects.
• internal communications and activities; organization of meetings, receptions, parties
• top-management assistance: diary and travel management, process relevant expense reports (expense reimbursement including collecting of the hard copies), update and create professional-looking slides for business presentations, planning support of international meetings and events and etc.
• support in organization and carrying out of seminars and events
• being able to muck in with whatever is needed to keep the office running smoothly

Qualifications

• 3+ years of experience as Office manager.
• proficiency at MS Office (Excel, Power Point and Word).
• fluent Russian.
• good English knowledge (minimum intermediate).
• excellent verbal and written communication skills.
• strong interpersonal and collaboration skills and high level of service.
• organizational skills and attention to detail.

What we offer

• competitive salary package
• vacation and holidays in accordance with Russian labor legislation
• extended health insurance package (including dentistry) after probation and part allowance for family insurance.
• psychological support platform
• free Believe Academy including Coursera
• charity and eco projects
• comfortable and stylish office in the center of Moscow
• yoga classes in the office